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Referencing Insertion Order Line Numbers

When entering media A/P invoices that reference multiple insertion order lines, I am having trouble knowing which line number to choose when I pop up the lookup list of line numbers for a particular order. The problem is the lookup list of line numbers does not include enough information to choose the correct line number. I need the issue date to be included, but it's not. Right now the only way I know how to address this is to cancel entering the A/P, look at the order itself in C&P, then go back and enter the A/P again. I was wondering how are you all addressing this problem when entering media A/P?

Thanks,

Sandy Husk

I have all my payables coding with the proper insertion/broadcast order line number before I enter them in C&P. I do this by looking at the actual AR invoice to determine the number and line number. When you print out the PO log by client it only list the insertion order number. It is not be line number.

Lynnette Kokomoor

Currently, I'm having my Media Dept. list exactly what line numbers and the gross/net amount per line that is to be applied for the insertion order.

Curtis Fisher

You're right. I had that problem until I asked my media vendors to include line #'s on their AP's. I have found that 95% of them are very willing to comply once I tell them that it increases the speed at which I can input data, and therefore pay bills.

Sebastian Ogden
Quantum Communications