|Clients & Profits X Online User Guide|
Cash flash reports show unpaid receivables and unpaid payables, as well as scheduled payments and deposits, for any time period. They are based on invoices from Accounts Payable and Accounts Receivable, as well as scheduled entries entered in the Cash Flash window. The Cash Flash report helps you plan your cash requirements by comparing expected client payments and deposits with planned vendor payments and other outlays.
Cash flow reports can select unpaid invoices for any range of pay dates. An invoices pay date can be edited anytime, even if it is posted. Since cash flow reports only show unpaid client or vendor invoices, they dont include any payment not posted into A/P or A/R. Your rent check, for example, wont appear on the cash flow report unless the landlords invoice is added into Accounts Payable.
To update todays balances
1 Choose Snapshots > Cash Flash.
The Cash>Flash window opens.
2 Click the Update button.
Clients & Profits X adds up the current bank balances from the G/L accounts marked with a cash flow category as Cash, the vendor balances from the A/P aging, and the client balances from the A/R aging. Todays payments and checks are calculating the days posted client payments and checked.
To send today's cash flash via e-mail
1 From the Cash Flash window, click the Email button.
The Cash Flash can be sent to any active staff member. Youll be prompted to select a staff members name, then enter a note (which is added to the body of the e-mail message). The cash flash can also be ccd to two additional e-mail addresses.
Since the shops account balances are highly confidential, be careful to only send the cash flash to an authorized staff member.
To print the cash flash report
1 From the Cash Flash window, click the print button.
To add a cash flow calendar entry
1 From the Cash Flash window, click the add button.
2 Enter the scheduled payment or deposits date and amount.
If the entry is for a payment (cash out) the amount needs to be entered as a negative amount.
3 Enter who the money will be sent to or received from and a description.
4 Select to notify a staff member via e-mail of entry, then click OK.
To repeat a scheduled cash flash entry
Cash flash entries can be scheduled to repeat many times. To repeat an entry, select it in the Cash Flash window then click the Repeat button. The Repeat Entry dialog box opens, prompting you to enter the repeat interval (i.e., the number of days between entries), the number of times when the entry should be repeated, and when the scheduled entries should start. These entries only affect the Cash Flash window and report, and have no affect on A/P, A/R, or the General Ledger. Theyre simple reminders for better cash management.