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The My Calendar window is a monthly planner to help you better schedule your time--and remember where you’re supposed to be.

The Clients & Profits X calendar is an online planning tool for both individual staff members and the company as a whole. It is designed to help you easily add, edit, and prioritize your daily activities (as well as those for different departments and the company itself), planning months into the future.

The calendars are universal, so everybody in your shop who uses Clients & Profits X can share them.

When the calendar window opens, it displays each day's entries. Clicking on a day opens the Day-at-a-Glance window, which shows the day's entries in more detail.

Learn more about tracking and managing jobs in this Clients & Profits classroom video training session, with C&P Trainer Mindy Williams. Requires Apple Quicktime 7.0 or greater. Running time: 3:43



To choose a calendar

1 Choose My > My Calendar to open the My Calendar window.

The My Calendar window opens.



2 Choose a calendar from the Show pop-up menu.

The Calendar window will display the month's entries for each day of the month. Since the space available for each day of the month is limited, you'll see an abbreviated version of each calendar entry.

When the Company Calendar is chosen from the Show pop-up menu, the calendar will include days that staff members have scheduled time-off.

Click the previous month and next month buttons to see different months.

To jump to a specific day, enter the date in the Find Date field then click the Find button. The calendar will display the selected month's entries.

To see a calendar's daily entries

Clicking on any day in the Calendar window opens the Day-at-a-Glance window, which shows the day's entries in more detail. You can also add new entries from this window.

To add a calendar entry

Calendar entries can only be added once a type of calendar (i.e., personal, media, etc.) is chosen and displayed then by clicking the Add Entry button. Click here for step-by-step instructions.

To delete a calendar entry

Calendar entries can be deleted on or before the actual date of the entry. Calendar entries from previous dates cannot be deleted.

1 Click on the date in the calendar.

2 Select the calendar entry you wish to delete, then click the delete button.

3 When prompted to confirm that you wish to delete this entry, click OK.

Once calendar entries are deleted, they cannot be retrieved. They're gone forever, so delete with caution.

To print the calendar

Clicking the Print Calendar button prints a hard-copy of the calendar that's currently being displayed.
There are seven different calendars to choose from:

Calendar

How it works, how it's used

Personal

Shows only the calendar entries you added personally. You can only see your own personal calendar's entries. Also, you can't add personal entries for other staff members. (Remember, there should be no expectation of privacy on your personal calendar since it is stored on company property.)

Company

Shows calendar entries that affect the entire company, such as holidays, events, or announcements. Entries added to the company calendar are public, so everyone will see them.

Client

Shows appointments, dates, and other calendar entries for one selected client. Client calendar entries can be added by anyone in the company.

Traffic

Shows calendar entries that involve production that are added by the traffic department.

Media

Shows space closing and material due dates from insertion and broadcast orders, as well as entries added by members of the media department.

Accounting

Shows important dates (e.g., tax payments, rent due, etc.) added by members of the accounting department.

Cash

Shows expected client payments (using the A/R invoice's pay date) and planned cash disbursements (using the A/P invoice's pay date) as well as manually added entries added by the accounting department to manage cash.

Depending on your access privileges, you can see and add entries to one or more of the calendars. Calendar entries can only be added once a type of calendar (i.e., personal, media, etc.) is chosen and displayed.

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