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Production reports are your best source of up-to-date
information on open jobs, traffic, and task schedules.
A complete picture of your work in production
is available here: job status lists, traffic
reports showing milestones, work-to-do schedules
for tasks and resources, and a customizable schedule
chart that shows selected unfinished tasks.
The Job Hot Sheet reports show jobs by production status, sorted by
job number. Each job shows its job number, job name, client, and status. The
Job Hot Sheet can show jobs selected for a range of start dates, due dates,
added dates, or closed dates. It’s like the job lists you can also print
from the Job Ticket window.
Traffic reports show jobs by production status, and
feature milestones. Jobs are grouped by job type, so that like
jobs are shown together. The traffic reports can be run for one
client, AE, or one of six key production people. The job’s
status note (which is a customizable status code entered in the
job’s Traffic window) appears on the right side of the report.
If you use FileMaker, this report is probably very similar to the
job report you’re now using.
Schedules/work to do reports show unfinished
job tasks by resource, client, AE, department, or task. These work-to-do
reports can be printed daily to show everyone what they’re
to do each day. Or, weekly schedules can be printed in advance
for production meetings to help manage the week’s work load.
The schedule chart is a combination traffic/schedule report.
It charts a user-defined selection of tasks by due date. You can pick-and-choose
the unfinished tasks you want to see, sorted by job number. You can also sort
the unfinished tasks by client. So instead of seeing every unfinished task
for the week, you can print just ART, COPY, and DES (i.e., design) instead.
Any combination of tasks can be charted. This ability lets you easily chart
work-to-do for different work groups, such as creative teams. For flexibility,
the chart’s title is even customizable.
The analysis reports allow you to see which tasks were completed
on time and which were late, or a list of missed deadlines can be printed for
each staff member
 Each
of the production reports has its own unique purpose. You may not
need every one to help you manage your jobs. Instead of printing
every report, experiment with each report (and its various options)
to see which one gives you the best information you need to keep
track of jobs.
To print production reports
Each production report has its own selections, which don’t
affect the other reports. For example, you can print a status report
listing jobs with status 1-50, while also printing a traffic report
showing jobs with status 1-999.
1 Choose Production from the Snapshots menu.
The Production Reports window opens.
2 Select the kind of report (i.e., Hot Sheets, Traffic, Schedules/Work
to Do).
3 Make your report selections.
4 Click Print.
Production reports with more information will take longer to print than shorter
reports.
Tips for printing production reports
Use
the Job Hot Sheet as your basic production report. Since
it shows the job’s key facts -- job number, job name, client,
due date, production status, and status notes -- it’s a great
way to see your open jobs at a glance. If you need to see more
detail about a job, print a job summary (from Job Tickets).
Production
reports are less detailed than regular job
reports. Job lists printed from Job Tickets,
for example, include many more options (such
as showing the job specifications). However,
other job reports are longer since they show
more information. This makes them a little more
complicated, since there are more pages used.
Don’t
use production reports for billing. Since production
reports are designed to manage work in production,
you won’t see estimates, costs, billing,
or other amounts. Instead, print either Work
in Progress reports (from Snapshots) or job lists
and job summaries (from Job Tickets).
Production
Reports |
Production
Hot Sheets |
Job
Hot Sheet |
The
Job Hot Sheet shows the job’s key facts
-- job number, production status, and status
notes. |
Traffic
Hot Sheet |
The Traffic
Hot Sheet shows the job’s number, production
status, and traffic assignments. |
| Traffic
Reports |
Traffic
by Job Type |
The Traffic
by Job Type report lists each job within
a job type and shows each jobs’ milestones
and status notes. Each job type prints on
a separate page. |
Traffic
by Client |
he Traffic
by Client report lists each clients’ jobs
by job type, showing the jobs’ milestones.
A separate page is printed for each client’s
jobs. |
Traffic
by Job Number |
The
Traffic by Job Number lists each jobs’ milestones
and sorts the jobs within each job type by
job number. |
Traffic
by Production Status |
The Traffic
by Production Status lists each jobs’ milestones
and sorts the jobs within each job type by
production status code. |
Traffic
by AE/Team |
The
Traffic by AE/Team lists job milestones and
sorts the jobs within each job type by AE/Team. |
| Schedule/Work
To Do Reports |
Work
to Do (by Due Date) |
The Work to
Do report (by Due Date) shows unfinished
tasks by due date and sorts by resource. |
Work
to Do (by Start Date) |
The
Work to Do (by Start Date) shows unfinished
tasks by start date and sorts by resource. |
Daily
Task Calendar |
The Daily Task
Calendar gives a checklist of unfinished
tasks by due date. The client, job, resource,
and time of day each task is due is listed
with a check box so the printed report can
be used as a manual checklist. |
Client
Deadlines |
The
Client Deadlines report shows unfinished
tasks for each client and sorts them by due
date. The job number, job name, resource,
and time due are listed for each task. |
Department
Task Checklist |
The Department
Tasks Checklist shows unfinished tasks for
each department, sorted by due date. The
task’s due date, time due and resource
are shown along with the resource’s
backup person. |
Job
Schedule |
The Job Schedule
report gives a list of unfinished tasks by
start or due date. For each task the estimate
hours and hours remaining are shown. |
Schedule
Charts |
Schedule
Chart |
The Schedule
Chart lets you choose the unfinished tasks
you want to see and sorts them by job number
or client. So instead of seeing every unfinished
task for the week you can print just a select
few (e.g., artwork, copywriting, and design). |
Production
Analysis Reports |
On-Time
Performance |
The On-Time
Performance report compares the due date
of each client’s unfinished tasks to
the actual date the task was finished. The
number of days the task was late is calculated
and the performance of meeting the due dates
is analyzed by showing what percentage of
the tasks were early, on-time, late, or very
late. |
Missed
Deadlines |
The Missed
Deadlines report shows tasks that were finished
after the scheduled due date for each person.
The number of days the task was late is calculated. |
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