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Job
cost reports are very detailed listings of
vendor purchases (buyouts), time sheets, checks
written for job costs, out-of-pocket expenses,
and job cost transfers.
Job costs are selected by work
date (i.e., when the time was used, the vendor’s
invoice date, or the date a check was written for
job costs) or posted date. This makes it easy to
see what you bought and where you spent your time
for a week, month, or any time period. In addition,
costs can be sorted by job number, client, or task
for better analysis.
The basic job cost report shows each cost’s reference number (i.e., invoice
number, check number, time ID number), date, vendor or staff member, job number,
task, hours (if it is a time entry), net cost amount and gross amount. As an
option, you can show the cost’s notes.
You’ve got a substantial amount of control over how the report is arranged.
Cost reports can be printed showing any combination of vendor costs, time entries,
expenses, and cost transfers.
Since costs are connected to jobs, you can print cost reports using status
codes. You can select costs by the job’s production or billing status.
This ability lets you see job costs, for example, for only open jobs. Or, you
can print job costs for closed jobs, jobs on hold, etc. You can also show costs
for one job number, one client, or one task. There’s no limit to how you
can print job cost reports.
 Purchase
orders are not job costs (yet), but a purchase/insertion order
report can be printed from the Job Cost Report window.
Job cost reports vs. other cost reports
The job cost report is best for seeing costs for all jobs for
some time period. But there are other reports that may be more
useful in different situations, for different needs.
To
see the costs for one job only: Choose View > Job Tickets
then find the job you want. Then choose File > Print Job Reports,
select the job cost report, then click Print. This report prints
all costs, regardless of date, including billing information. Costs
can also be sorted by kind, instead of task.
To
see time in detail by day: Choose Accounting > Time Sheets
then choose File > Print Time Reports. Enter a range of dates,
then click Print. Time reports show time by day, staff member,
job, task, or client. In addition, you can print time entries by
date added or date posted, unlike the Job Cost reports.
To
see time totals: Choose Productivity from the Snapshots menu;
enter a range of work dates; select some options; then click Print.
The productivity reports summarize time sheets in various ways.
You’ll see clear, concise totals and not all of the time detail,
making it a very efficient, effective management report.
To print job cost reports
1 Choose Job Costs from the Snapshots menu.
The Job Cost Reports window opens.
2 Select the kind of report (i.e., Job Costs, Client Job Costs, Task
Costs, etc.).
3 Make your report selections.
4 Click Print.
Production reports with more information will take longer to print than shorter
reports.
Tips for printing job cost reports
Only
posted costs appear on Job Cost reports. Unposted costs, including
unposted daily time cards, are simply excluded until they are posted.
If
a user doesn’t have access to cost amounts, they will not
be able to print Job Cost reports, so there’s no way for the
user to see cost rates and net amounts.
Job
Cost Reports |
Job
Costs |
Job
Costs |
The
Job Costs report is simple, showing costs
by job and task. All costs can be selected
or any combination of outside costs, time,
in-house expenses, or internal charges. |
Client
Job Costs |
Client
Job Costs |
The
Client Job Costs report shows costs by client,
then by job number. A separate page is printed
for each client. All costs can be selected
or any combination of outside costs, time,
in-house expenses, or internal charges. |
Task
Costs |
Task
Costs |
The Task Costs
report shows costs by client first, then
by job task. You’ll see how time and
money was spent by client, task, and the
vendor or staff member. A separate page is
printed for each client, too. |
| Purchase
Orders/Insertion Orders |
Purchase
Orders/Insertion Orders |
The
Purchase Order report can be printed for
one or all types of orders (broadcast, insertion,
purchase). Each order’s number, vendor,
date, cost, gross, and balance is shown. |
| Change
Orders |
Change
Orders |
The
Change Order report can be printed for approved
or unapproved orders. Each change order’s
number, date, description, and status are
shown, along with the hours, budget, and
estimate amounts being changed. |
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