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Internal
charges are expenses that you charge to the
client on a unit basis
Shops with in-house output, duplication,
and production equipment can set up a price list
for every kind of internal charge they’d bill
to a client (e.g., videotapes, slides, film output,
pre-press, etc.). The Internal Charge Items table
keeps a detailed listing of items and their prices,
which are then used for expense tracking. Charges
for internal items can be charged to any job and
task, including quantities, which then appear job
cost reports -- and eventually on the client invoice.
A standard list of internal charges can be created and published internally
to staff members as a price list for these charges. Each item is identified
by an item code (e.g., Videotape) and a size code (e.g., 60 minute).
This lets you create many different size/price combinations. When internal
charges are added, you’ll enter the item code and size code. The
exact item’s price is copied to the Add Internal Charges window,
then multiplied by the quantity to calculate the total net and gross
costs.
 Since
they account for equipment and services already paid for
through overhead expenses, internal charges do not affect
the General Ledger. Thousands of different internal charge
items can be added to the Internal Charge Items Table. They
can be added, changed, and deleted any time.
To view internal charges
1 Choose Accounting > Internal Charges.
The Internal Charges window opens, displaying the current day's internal
charges.
To add an internal charge item
Shops with in-house output, duplication, and production
equipment can set up a price list for every kind of internal
charge they'd bill to a client (e.g., videotapes, slides,
film output, pre-press, etc.). The Internal Charge Items
table keeps a detailed listing of items and their prices,
which are then used for expense tracking. Click
here for step-by-step instructions.
To edit an internal charge item
Internal charges are expenses that you charge to the client on a unit
basis. Changing the size, description, task, or cost and gross amounts
doesn't affect existing internal charge expense entries. Only new entries
will reflect these changes. The changes you make take effect immediately. Click
here for step-by-step instructions.
To remove an internal charge item
1 Select the internal charge item you wish to remove
by clicking on it. The line item will be highlighted.
2 Click the remove button,
(or choose Edit > Remove Charge).
3 An alert will appear, asking if you are sure you
wish to remove this charge.
Printing Internal Charges Reports
Internal Charges reports summarize internal charges.
Internal charges can be summarized for any period of time
(choosing either the date added or date posted), for one
period or all periods and for one item or all items.
Internal charges show only posted internal charges; unposted internal
charges appear only on proof lists.
You can print internal charges to the window (for a quick on-screen preview),
the printer (for a hard copy), or to disk (to create an exported text
file that can be opened and edited in a spreadsheet).
To print internal charge reports
1 From the Internal Charges window, click the print
reports button (or choose File > Print Internal
Charges Reports).
2 Select date added or date posted from the pop-up
menu, then enter a range of dates.
3 Select an accounting period, or choose All Periods
to see internal charges by date only.
4 Enter an item description, or leave the selection
as ALL
5 Select the report you wish to print.
6 Click Print.
To see the Internal Charge Items Table
Thousands of different internal charge
items can be added and tracked on expense reports. Any item can have
dozens of different size and price combinations. Each item includes a
per-unit cost and gross (i.e., billable) amount. These amounts are copied
when internal charges are added. Click
here for step-by-step instructions.
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