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Time Task Codes by Department

Can anyone tell me if they duplicate task codes for different departments in order to track by task/department? i.e., two separate "Client Contact" codes for PR and for Advertising. We are considering creating three separate timesheets for Advertising, New Media and Public Relations, each with their own task codes. They might each have redundant codes, such as copy writing, or research, etc., but codes separately.

Is it necessary? Any suggestions?

Thanks,

Carolyn Lorence
Core Creative

We have proofing setup for our Art Dept as ADPF, Account Service as ASPF, Media Dept as MDPF or for Client Corrections as CREV, Client Additions as CADD, and if it is Agency error as JREV. The J is for J2 Marketing Services. These are a few samples of what we use. Hope this will help you.

Judi Durkin
J2 Marketing Services

Yes, we do. We have task codes for the creative department, the production department, and the web department. For example, we have the following tasks: Web Dept - client consultation; Creative Dept - client consultation; Production Dept - client consultation. Each of the previous listed has it's own task number.

Jaimee Stagner
Accounting Manager Group C Design
www.groupcdesign.com

I don't believe it is necessary if i understand what you want to accomplish. One set of task codes can (and should) be shared by all people. To see info for each department, identify each department that a person in in under Setup/Staff. When printing the reports just limit the data by department. i hope this isn't too confusing!!

Art Rogers

We set up task codes in the following manner:

100's for advertising 200's for media 300's for public relations 500's for Web design

We then tried to keep them consistent whenever possible such as:

100 management 200 management 300 management 500 management

113 Design 213 Design 313 Design 513 Design

We do have some tasks that are unique to the department so those do not cross over. Most of the art people cross over in all areas so they know exactly what code to use based on the job and input from the account executive. When we set the task up in "set up" we then put in the general ledger codes for sales and costs that directly relate to the task codes. Also we put in the billable rates.

The task codes for outside vendors are done the same way except we added a "v" at the end such as: also we could put in the "mark up" for outside vendors in the setup.

158V printing 258V printing 358v printing 558V printing

We also then set up profit centers: ADM administrative, PR public relations, ADV advertising & media, WEB web design

Hope this helps.

Deanna

How do you use all this information? Does it help you budget? Do you analyze data at that detail? Do you produce financials by division? (with creative being a division??)

Roxanne Cowan