03:04pm
May 25, 2001 PST (#1 of
3)
I'm a new user and...
I'm a new user and still in the set up
and experiment stage. Most of my tasks are time related however,
for estimating purposes we use a "Printing" and "Out of Pocket" task
code. I do alot of estimate billing. How would you set these
items up with relation to cGL and dGL? I will eventually get
the vendor invoices and enter them through A/P. I don't want
to duplicate GL postings. Any suggestions?
Joy Johnson
03:04pm
May 25, 2001 PST (#2 of
3)
We set up a specific task for...
We set up a specific task for vendor or
internal costs. These tasks are given a "V" for vendor: example
158V printing, 159V postage, freelance design 164V. You can also
put in your percentage of mark-up in the task set-up. This can
be changed on the individual job if you wish.
General ledger codes: example credit GL: 3010 Sales debit GL:
4010 cost of sales
Our time task codes do not have the "V".
This also helps to identify if people use the wrong task code
on jobs.
Whenever you use these tasks anywhere, they default to the correct
general ledger number. That means, purchase orders, jobs or estimates.
Even though clients and profits says "tasks" can
be changed if you need to, it is good to spend a little more
time thinking this through.
We have different profit centers: public
relations, advertising & media,
web. We tried to be consistent in setting up task codes for all
departments such as:
Management Advertising - 100 Adv Design - 113 Management Media
- 200 Management Public relations - 300 PR Design - 313 Management
Web - 500 Web Design - 513
Hope this helps.
Deanna Cummins
03:04pm
May 25, 2001 PST (#3 of
3)
Our task table has...
Our task table has the general categories: Creative Services,
Production Services, Account Services and Clerical Services, which
have time-related tasks, and a category called Production Expenses,
which contains tasks such as printing, illustration, photography,
color outputs, deliveries/shipping, photo rental, props and models,
etc.
All of your tasks should have cGL that
is your income account. The dGL should correspond to the task,
for instance, the printing task has a corresponding dGL called "Printing" that is under the
Job Costs category on the chart of accounts. Some of our tasks
are lumped under a "Billable Vendors" account, but a lot have their
own account.
I'd be happy to fax over my task table and chart of accounts if
you'd like to have a look. Just let me know.
Good luck!
Catherine Colangelo
The Phillips Agency
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